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TotalTime RFID Proximity Clocking in Machine
Card or Keyfob with free cloud software and no monthly bills
Keeping track of who's in, who's late, and how many hours everyone's worked shouldn't mean wrestling with spreadsheets or paying ongoing software fees. TotalTime gives you a complete clocking-in system — hardware, cloud software, and payroll exports included — with no subscription, no faff, and no nasty surprises.
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Real-time who's-in display - No monthly licence fee
- Cloud-based access anywhere
- Automatic overtime calculations
- RFID, key fob & PIN clocking
- Payroll-ready exports
- Multi-site connectivity
- Built-in battery backup
- Graphical leave planning
Everything you need, right out of the box
Every TotalTime package comes fully loaded. You’re not piecing together a system from different suppliers or waiting weeks for setup — it’s all included and ready to go.
What’s in the box:
- RFID proximity clocking machine with built-in battery backup
- Your choice of proximity cards or key fobs for all employees
- Cloud software with no monthly licence fee — ever
- Free remote installation, setup and training
- Free payroll link to connect with your existing software
- 12 months of helpdesk access and a 3-year hardware guarantee
- 60-day money-back guarantee for total peace of mind
Simple clocking, smart results
Employees clock in using an RFID card, key fob, or PIN — it takes seconds. Behind the scenes, the software does all the hard work, calculating hours, overtime, breaks, and lateness automatically, so you don’t have to.
What you’ll love:
- See who’s on site, who’s not in yet, and who’s on leave — in real time, from any device
- Lateness, early departures, and missed clockings are flagged automatically
- Set custom working patterns per employee or group, including flexible hours
- Grace periods and rounding rules mean you stay fair and consistent
- Every edit is logged with a full audit trail, so everything stays above board
Access from anywhere, any time
TotalTime runs entirely in the cloud, so you can check in on your workforce whether you’re in the office, at home, or on the go. No software to install, no IT headaches — just log in through your browser, and everything’s there.
What you’ll love:
- 24/7 access from any PC, tablet, or phone
- Multi-user login with password protection and permission levels
- Run reports by employee, department, branch, or custom groups
- Export data to Excel, CSV, PDF, or straight into your payroll package — including Sage and QuickBooks
- The cloud server is backed up across multiple locations, so your data is always safe
Built for real workplaces
Power cut? Network down? No problem. TotalTime is designed to keep working even when things go wrong — because your team doesn’t stop just because the WiFi does.
What you’ll love:
- Built-in battery backup keeps the clocking machine running during power outages
- Stores up to 500,000 clockings locally if the network drops, then syncs automatically when it’s back
- Connect as many machines as you need across multiple sites — all linked to the same software
- Each device has its own ID, so you always know where an employee clocked in
- Enrol biometric data once, and it’s shared automatically across all your devices
Leave planning made easy
Managing holidays and absences doesn’t need to be a juggling act. TotalTime’s graphical leave planner gives you a clear picture of who’s away and when, so you’re never caught short-staffed.
What you’ll love:
- Visual holiday and absence planner for the whole team
- Create custom leave types to match how your business actually works
- Sickness, training days, and other absence types are all tracked in one place
- Comprehensive reporting so you always have the full picture
Starting from £445 (plus VAT) for 15 employees/fobs
One system. No ongoing fees. Total visibility of your workforce.
